Concepcion, TarlacFRANCHISE

Maintenance

Franchise

Maintenance sheet — work log, vendor PMS, cleaning SOPs, and equipment monitoring for Concepcion, Tarlac.

Total entries

₱8,980

Total repair cost

feeds OPEX → R&M

Open items

Kitchen

Top area

3 incidents

Maintenance Log

Complete record of every repair / service · Supplier contact + phone auto-fill from Supplier List · Cost feeds Franchise P&L → OPEX → R&M line

Repair Needed	Contact	Phone	Repair Cost	Remarks
Heating element slow · takes 8min to reach 175°C	Rene Cool Aire	0917-555-1122	₱	Vendor scheduled Jul 2
Frozen 3x during Sunday lunch rush	Enrique Panorama	0919-555-5566	₱	Rebooted + cleared cache · IT ticket closed
Temp went to -12°C for 4hr overnight · compressor service	Rene Cool Aire	0917-555-1122	₱	Compressor cleaned + gas topped · lost 1.5kg chicken (see Wastage)
Leaking at base	S&R desk	8-000-0000	₱	Replaced gasket in-house
Not cooling well	Rene Cool Aire	0917-555-1122	₱	Filter cleaned in-house · no vendor visit
Annual refill + cert	Manny Fire	0917-555-7788	₱	Cert valid to Jun 2027
Quarterly deep-clean of grease + ducts	Rio Extract	0918-555-9900	₱	Next due end-Aug 2026

Total PM items

8 vendors

Overdue

Due within 30 days

₱1,600

Cost (last 30d)

feeds OPEX → R&M

Preventive Maintenance Schedule Vendor PMS

Vendor-executed preventive maintenance · next-due auto-computed from last-done + cadence · overdue items surface in AM dashboard alerts

Equipment	Task	Cadence	Supplier	Last Done	Next Due	Status	Typical ₱
Fryer 1	Boil out	Weekly	Roy Deyta / JM Timkang	21 Jun 2026	28 Jun 2026	Overdue 2d	₱800
Fryer 1	Deep Clean	Quarterly	Roy Deyta / JM Timkang	15 Apr 2026	15 Jul 2026	Due in 15d	₱2,500
Fryer 2	Boil out	Weekly	Roy Deyta / JM Timkang	21 Jun 2026	28 Jun 2026	Overdue 2d	₱800
Fryer 2	Deep Clean	Quarterly	Roy Deyta / JM Timkang	15 Apr 2026	15 Jul 2026	Due in 15d	₱2,500
Oil Filter Machine	Deep Clean	Quarterly	Roy Deyta / JM Timkang	15 Apr 2026	15 Jul 2026	Due in 15d	₱1,800
4-door Freezer	Deep Clean + Electrical Inspection	Quarterly	Roy Deyta / JM Timkang	20 Apr 2026	20 Jul 2026	Due in 20d	₱3,200
Display Chiller	Deep Clean + Electrical Inspection	Quarterly	Roy Deyta / JM Timkang	20 Apr 2026	20 Jul 2026	Due in 20d	₱2,800
Water Filter	Filter replacement	Quarterly	DMC8 (Danica Capili)	05 Apr 2026	05 Jul 2026	Due in 5d	₱1,500
Aircon	Deep Clean + Electrical Inspection	Quarterly	Delta Senrix	10 Apr 2026	10 Jul 2026	Due in 10d	₱3,500
Fresh Air	Deep Clean + Electrical Inspection	Quarterly	Junpo Builders	01 May 2026	31 Jul 2026	In 31d	₱2,200
Exhaust	Deep Clean + Electrical Inspection	Quarterly	Junpo Builders / Mall Contractor	01 May 2026	31 Jul 2026	In 31d	₱2,500
Fire Extinguisher	Refill	Annual	Madei Fire Fighting	15 Nov 2025	15 Nov 2026	In 138d	₱3,500
Kitchen Hood Fire Suppression	Calibration · MRM reset · pressure gauge · fusible link · cup nozzle · cable inspection · cleaning · repaint	Semi-annual	Tres A Enterprise	20 Jan 2026	21 Jul 2026	Due in 21d	₱8,500
LPG Gas Detector	Functional Test + Calibration	Semi-annual	Tres A Enterprise	20 Jan 2026	21 Jul 2026	Due in 21d	₱2,200
Electrical Panel	Thermal Scan + Tightening of Connections	Annual	Mall Contractor	10 Oct 2025	10 Oct 2026	In 102d	₱4,500
Drainage System	Drainage line inspection + Preventive Cleaning	Quarterly	DMC8 (Danica Capili) / Gerisher Tapao	08 Apr 2026	08 Jul 2026	Due in 8d	₱2,800
Pest Control	Rodent control · inspections · preventive spraying/baiting	Monthly	Pesticon Enterprises	10 Jun 2026	10 Jul 2026	Due in 10d	₱1,800

Note: Grease trap is cleaned daily by store staff (part of closing procedure) — not a vendor PMS item. Only quarterly deep-cleans / pump-outs are logged here when engaged.

How this works: Preventive Maintenance is scheduled work executed by external vendors. Every completed service (Mark done) creates a Maintenance Logentry with the cost, which feeds Franchise P&L → OPEX → Repair & Maintenance line. Vendor contact info lives in Maintenance → Supplier List.

Printable cleaning SOPs — grouped by use case. Current version: v3.1 (released 05 Jul 2026). QCD owns versioning.

3 guides outdated — printed copies from prior versions should be reprinted with the latest v3.1.

Shift Binders · one-click print bundles for the clipboard

Opening Shift Binder

Everything shift lead needs pre-open · print + clip together

5 guides

Includes: Opening Procedure Checklist · External Area Cleaning · Dining Area Cleaning · Cashier Area Cleaning · Kitchen Area Cleaning

Closing Shift Binder

Everything shift lead needs post-close · print + clip together

4 guides

Includes: Closing Procedure Checklist · Kitchen Area Cleaning · CR & Utility Cleaning · Storage Area Cleaning

Shift Procedures · 2 guides

All Areasv3.1

15 items

Opening Procedure Checklist

Start of shift · BM + shift crew

Updated 05 Jul 2026 by QCD Team

Cash float · POS boot · Fryer preheat · Freezer temp check · Signage lights · Restroom sanitize · Menu availability · Chicken thaw · Prep tables sanitize

All Areasv3.1

18 items

Closing Procedure Checklist

End of shift · BM + shift crew

Updated 05 Jul 2026 by QCD Team

Cash count · POS Z-out · Fryer boil-out · Kitchen sanitize · Trash out · Grease trap check · Doors + locks · CCTV verify · Freezer temp log

Area Cleaning Guides · 6 guides

Externalv3.1

10 items

External Area Cleaning

Daily / Weekly · Kitchen · Cashier · Dispatcher

Updated 05 Jul 2026 by QCD Team

Wall signages · Lightings · Walls · Flooring · Glass panels · Glass doors · Exhaust fan duct · Roll-up doors · Parking signage · CCTV

Diningv3.1

10 items

Dining Area Cleaning

Daily / Weekly · Cashier · Dispatcher · Kitchen

Updated 05 Jul 2026 by QCD Team

Wall signages · Table signages · Lightings · Walls · Floors (ops + closing) · Tables + chairs · Garbage bin · Tray rack · CCTV

Cashierv3.0

8 items

Cashier Area Cleaning

Daily / Weekly · Cashier · Dispatcher

Updated 15 Apr 2026 by QCD Team

POS terminal · Cash drawer · Cashier counter · Menu boards · Order screens · Coin sanitizer · Signage · CCTV

New version v3.1 released 05 Jul 2026. Reprint recommended.

Kitchenv3.1

22 items

Kitchen Area Cleaning

Daily / Weekly · Kitchen · Dispatcher

Updated 05 Jul 2026 by QCD Team

Lighting · Ceiling · Ventilation · Walls · Prep tables · Drenching area · Kitchen shelves · Doors · Fryer · Freezer · Chiller · Sinks · Floors · Drains · Grease traps · Oil filter

Storagev3.0

10 items

Storage Area Cleaning

Weekly / As needed · Kitchen · Dispatcher

Updated 15 Apr 2026 by QCD Team

Shelves · Floors · Ceiling · Walls · Dry goods storage · Chemical storage · Trash cans · Racks · Ventilation

New version v3.1 released 05 Jul 2026. Reprint recommended.

CR/Utilityv3.1

12 items

CR & Utility Cleaning

Daily / Weekly · Cashier · Dispatcher

Updated 05 Jul 2026 by QCD Team

Toilet bowl · Sink · Mirror · Floors · Walls · Ceiling · Tissue dispenser · Trash bin · Vent · Lock

Deep-Clean SOPs · 1 guide

Kitchenv2.8

5 items

Deep-Clean SOPs (Defrost + Fryer Boil-out)

Weekly / Quarterly · Kitchen Staff

Updated 20 Feb 2026 by QCD Team

Defrost Chiller · Defrost Freezer · Fryer Boil-out · Cleaning of Fryer · General Cleaning

New version v3.1 released 05 Jul 2026. Reprint recommended.

Cleaning materials & color-coding reference

Color-coded towel system

Prevents cross-contamination · one color per role/area

Color	Assigned to	Use for
Blue	Dispatcher	Front-of-house surfaces — tables, counters, menu boards
Red	Cashier	Cashier / POS station only
Green	Kitchen Staff	Food-contact surfaces — prep tables, kitchen shelves, drenching area
Yellow	Dispatcher	Restroom / high-risk contamination areas

Cleaning agent dilution ratios

Wrong dilution = wasted product or unsafe surface

Agent	Dilution	Purpose
All-Purpose Liquid Detergent	60ml per 500ml water · or 1 part detergent : 4 parts water	General cleaning across all areas
Sanitizer (100ppm)	1:10 ratio	Cleaning towels — sanitize after rinse
Sanitizer (400ppm)	1:5 ratio	Floor rags — final sanitize rinse
Disinfectant Cleaner	Per manufacturer	Restroom + high-touch surfaces
Glass Cleaner	Ready-to-use	Glass panels + doors + windows

Fryer 1

4 changes

Last changed

21 Jun 2026

9 days ago

Fryer 2

3 changes

Last changed

21 Jun 2026

9 days ago

Fryer 3

1 change

Last changed

15 Jun 2026

15 days ago

Fryer 4

1 change

Last changed

30 May 2026

31 days ago

Frequency · 2026

Hover any cell to see actual dates. Green = on target (4+) · amber = under (2–3) · red = miss (1)

Fryer	May	Jun	Total
Fryer 1	2	2	4
Fryer 2	1	2	3
Fryer 3		1	1
Fryer 4	1		1
TOTAL	4	5	9

Fryer Oil Change Log

Just log when you change the oil. Newest first.

Fryer	Date Changed	Gap from previous	Notes
		12 days after previous
		12 days after previous
		First entry
		13 days after previous
		13 days after previous
		First entry
		10 days after previous
		First entry
		First entry

Chiller Temp:should be between 0°C (32°F) and 4°C (40°F)

Freezer Temp:should be -18°C (0°F) or lower

Total units

Readings logged

Out of range

Cold Storage

Date	10AM	2PM	6PM	11PM	3AM	Checked by BM
07/01
07/02
07/03
07/04
07/05

Cold Storage

Date	10AM	2PM	6PM	11PM	3AM	Checked by BM
07/01
07/02
07/03
07/04
07/05

Cold Storage

Date	10AM	2PM	6PM	11PM	3AM	Checked by BM
07/01
07/02
07/03
07/04
07/05

28 out-of-range readings in the tables above. Red cells = temp outside target range. Check compressor + door seals, and consider a Wastage entry if products were at risk.

Cooking units

Days logged

Failed to achieve

days flagged NO

Cooking Equipment

Date	Set Temp (°C)	Achieved? Yes or No?	Checked by BM
01 Jun
02 Jun
03 Jun
04 Jun
05 Jun
06 Jun
07 Jun
08 Jun
09 Jun
10 Jun
11 Jun
12 Jun
13 Jun
14 Jun
15 Jun
16 Jun
17 Jun
18 Jun
19 Jun
20 Jun
21 Jun
22 Jun
23 Jun
24 Jun
25 Jun
26 Jun
27 Jun
28 Jun
29 Jun
30 Jun

Cooking Equipment

Date	Set Temp (°C)	Achieved? Yes or No?	Checked by BM
01 Jun
02 Jun
03 Jun
04 Jun
05 Jun
06 Jun
07 Jun
08 Jun
09 Jun
10 Jun
11 Jun
12 Jun
13 Jun
14 Jun
15 Jun
16 Jun
17 Jun
18 Jun
19 Jun
20 Jun
21 Jun
22 Jun
23 Jun
24 Jun
25 Jun
26 Jun
27 Jun
28 Jun
29 Jun
30 Jun

2 days failed to reach set temp. Log a Maintenance ticket for the affected unit (heating element likely failing or oil at end-of-life).

Why this tab exists: catch LPG suppliers cheating on tank weights.

Suppliers sometimes deliver 45–47 kg cylinders labeled as 50 kg. At ~₱65/kg × 12 deliveries/mo, that’s ~₱2,340/mo lost per branch. This tab is how we take it back.

Deliveries logged

this month

12.9 kg

Total short kg

₱838

Would-be loss ₱

recovered via credit notes / rejects

4 / 7

Underweight deliveries

Delivery Weighing Log Primary

Every LPG delivery must be weighed on arrival · photo the scale · under-2% variance auto-flags

Date	Supplier	Tank ID	Expected	Measured	Discrepancy	Received by	Status	Action taken
					-2.5 kg (-5.0%)
					-0.2 kg (-0.4%)
					-3.8 kg (-7.6%)
					-0.8 kg (-1.6%)
					-1.1 kg (-2.2%)
					-4.5 kg (-9.0%)
					0.1 kg (0.2%)

Supplier Scorecard Negotiation ammo

Ranked by total short kg · use "Investigate" flag as basis to renegotiate or replace supplier

Supplier	Deliveries	Total short kg	Avg discrepancy	Underweight	Trust
Petron Gasul	4	11.6 kg	2.90 kg	3 / 4 (75%)	Investigate
BF Homes LPG Depot	1	1.1 kg	1.10 kg	1 / 1 (100%)	Investigate
Solane Gas	2	0.2 kg	0.10 kg	0 / 2 (0%)	OK

LPG Tank Status Secondary

Current tank levels · below 40% triggers reorder reminder

Tank	Current	Level	Last Changed
LPG-A	22 / 50 kg	44%	18 Jun 2026
LPG-B	48 / 50 kg	96%	05 Jun 2026
LPG-C	14 / 50 kg	28%	12 Jun 2026

Note: This is the Maintenance-specific supplier list — service providers (HVAC, plumbing, electrical). For food and packaging suppliers see Finance → Vendors.

Maintenance Supplier List

Repair vendors + contact info · Cool Aire is the preferred partner for HVAC / fryers / freezers

Supplier	Category	Contact	Phone	Rate	Notes
Roy Deyta / JM Timkang	PMS · Fryer / Freezer / Chiller	Roy Deyta (Diamond Frost) / Jose Marie Timkang (J29/11)	0917-555-2001	₱800-3,200 per visit	Fryer boil-out (weekly) + quarterly deep-clean · 4-door Freezer + Display Chiller electrical + deep-clean · Oil Filter Machine deep-clean
DMC8 (Danica Capili)	PMS · Water / Drainage	Danica Capili	0917-555-2002	₱1,500-2,800 quarterly	Water filter replacement · Drainage line inspection + cleaning
Delta Senrix Builders	PMS · HVAC	Delta Senrix Corp.	0917-555-2003	₱3,500 quarterly	Aircon deep-clean + electrical inspection
Junpo Builders	PMS · HVAC · Exhaust	Junpo Builders	0917-555-2004	₱2,200-2,500 quarterly	Fresh Air + Exhaust deep-clean + electrical (with mall contractor)
Tres A Enterprise	PMS · Fire Suppression · Gas	Tres A	0917-555-2005	₱2,200-8,500 semi-annual	Kitchen hood fire suppression (calibration, MRM reset, nozzles, cable, repaint) · LPG gas detector functional test + calibration
Madei Fire Fighting Equipment	PMS · Fire Extinguisher	Madei Fire Fighting Trading	0917-555-2006	₱3,500/year	Fire extinguisher refill (annual)
Pesticon Enterprises	PMS · Pest Control	Pesticon Team	0917-555-2007	₱1,800/month	Rodent control · inspections · preventive spraying + baiting (monthly)
Gerisher Tapao	PMS · Drainage · Freelance	Gil and Jick Tapao	0917-555-2008	₱1,200/visit	Drainage backup for DMC8
Rico Jay Delgado	Freelance Contractor	Rico Jay Delgado	0917-555-2009	₱1,500/hr	General freelance repair contractor · flexible availability
Mall Contractor	PMS · Electrical	Mall admin	varies per branch	n/a	Electrical Panel thermal scan + tightening (annual) · required for mall-based branches
Cool Aire Servicing	HVAC / Fryer	Rene Cool Aire	0917-555-1122	₱2,500/visit + parts	Reactive repair · handles fryers + aircons + freezers when PMS vendors aren't available
BF Homes Plumbing	Plumbing	Jun Plumber	0918-555-3344	₱1,500/hr	For grease trap emergencies + leak repairs
Meralco (utility)	Electrical	Meralco 16211	16211	n/a	For outages or meter issues
Panorama Electricals	Electrical	Enrique Panorama	0919-555-5566	₱1,800/hr	POS wiring + kitchen power circuits
S&R Repair Parts	Parts	S&R desk	8-000-0000	retail	Common replacement parts (gaskets, valves)
BOK Commissary	Equipment loan	AMCC Ops	internal	n/a	Backup fryer / freezer loan during vendor repair